8 PRESENT

Chairman Richards called the meeting to order at 6:31. Roll call was taken. Those present were:

Clinton Clinton County DeWitt Andover Charlotte

Delmar Goose Lake Grand Mound

DeWitt made a motion to approve the minutes of the March 13, 2008 meeting. Clinton seconded. Motion unanimously carried.

AUDIENCE COMMENTS: none

Delmar made a motion to approve the unanimous consent calendar. Clinton seconded. Motion unanimously carried.

DIRECTOR OF OPERATIONS AND EDUCATION REPORT

A. BIO-REACTOR UPDATE: The bio-reactor began operating full-time early last week. The present staff is handling the operation while waiting for a new bio-reactor operator to be hired. The Agency received 52 applications for this position. The personnel committee will be going over the applications and setting up interviews.

B. LEACHATE DISCHARGE REPORT: The Agency discharged almost one million gallons in March

C. OIL FILTER PROGRAM: The pilot project continues through April. Residents are allowed to bring in oil filters separate from regular garbage at no charge during the project.

D. SPRING RCC MEETING: Seward and Jason Bahnsen will be attending this meeting on April 24^th in Ankeny.

E. EDUCATION:

1. CLINTON COUNTY AREA ENVIRO KIDS: This program will begin in June. Good numbers are expected to participate in the program.

2. CENTRAL SCHOOL’S HEALTH FAIR: Seward participated in the Central Schools’ Health Fair last Saturday.

3. EKSTRAND FIELD TRIPS: These field trips will take place in May.

4. ARBORETUM EARTH DAY CELEBRATION: This event will be held April 22^nd.

5. WEST BRANCH SCHOOL’S PRESENTATION: This event will be coming up.

F. E-WAY EDUCATION GRANT: Seward is looking into modifying a grant. There is around $10,000 that could be used for education on proper disposal of electronic waste.

ENGINEER SITE REPORT: C.J. Lage for Barker Lemar reported on the Financial Assurance Plan. Currently we have a local government dedicated fund. Barker Lemar took a closer look at the numbers and the areas for closure and has decided that the payment amount should be $193,000 instead of the previously quoted amount of $173,000. This amount is due the end of July into a dedicated account for closure/postclosure costs. Barker Lemar sent the financial assurance plan which was due April 1 into the department.

COMMUNICATIONS FROM ANY AGENCY MEMBERS OR THEIR CONSTITUENTS: A question was asked as to where we stand with the accounts payable accounts that are behind. Seward assured the agency that they are watching these accounts closely and working with the companies. Finance charges are tacked on when accounts are past due.

STANDING AND SUB COMMITTEES:

1. PERSONNEL COMMITTEE: Met March 26^th to discuss the wage for a new bio-reactor operator and also the wage increases for 2008-2009. It was decided to go with a 5% increase for full-time staff. The staff has been working above and beyond for its size and workload.

The Personnel Committee will go over the applications that came in for the bio-reactor position and to set up interviews.

2. EXECUTIVE COMMITTEE: Met March 26 to discuss the Long Term Financial Plan that Barker Lemar uses as a tool to show their customers where they are headed. The committee recommends that Barker Lemar do a Long Term Financial Plan for the Agency.

UNFINISHED BUSINESS:

1. LONG TERM FINANCIAL PLAN: This is a tool that Barker Lemar has developed to show the Agency the direction they are headed. Ten years are covered in the plan and the plan is reevaluated to take into consideration changes that happen. Cost to prepare the Long Term Financial Plan is not to exceed $7,500 up front and it will cost approximately $1,000 a year to update the plan. Delmar made a motion that we approve the Long Term Financial Plan. Charlotte seconded. Roll call vote was taken.

Clinton yes Clinton County yes DeWitt yes

Andover yes Charlotte yes Delmar yes

Goose Lake yes Grand Mound yes

Motion unanimously carried.

NEW BUSINESS:

1. FISCAL YEAR 2008-2009 WAGE RESOLUTION: Delmar made a motion that we accept the 5% wage resolution for fiscal year 2008-2009. Grand Mound seconded. Roll call vote was taken.

Clinton yes Clinton County yes DeWitt yes

Andover yes Charlotte yes Delmar yes

Goose Lake yes Grand Mound yes

Motion unanimously carried.

EMERGENCY BUSINESS: none

Charlotte made a motion that we adjourn until our next regularly scheduled meeting on May 8, 2008, at the Recycling Center at 6:30. Clinton seconded. Motion unanimously carried. Adjourned at 6:52.

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